With so many productivity apps and tools on the market, it can almost feel unproductive finding the best ones for your business. Every day, the team at Rebrandly relies on a lot of tools and apps to optimize our jobs and our product. We use tools to manage our community, streamline our operations, manage passwords and security, prioritize tasks, and to communicate with customers.
Since we’re experimenting with new productivity tools all the time, we wanted to share our experiences with fellow marketers 🤓 On top of that, we reached out to our audience of 300,000 marketers, our blog readers, and our 20,000 Twitter followers to consult us about what their favorite productivity apps and tools are.
Check out our favorite productivity apps, and keep reading to see some helpful recommendations from our community. If you think that your favorite productivity app deserves a place on the list, let us know in the comments below, and we’ll test it out too!
The Rebrandly Team’s Favorite Productivity Apps
This tool eliminates the haunting question from your life….”what’s my password for this?” All you need to do is remember one master password to unlock the tool, and there you’ll find every password and login page for all of your apps. This tool also autogenerates secure passwords for your accounts, so you can finally stop using your childhood dog’s name as you “protected” password 😉
CloudApp is a screenshotting, video recording, and photo editing tool that creates a short link for every image/video/gif that you create. This is beneficial for many reasons. If we’re working with a partner, and we’d like to be featured in a section of an article, we quickly screenshot the image, and share the link, rather than saving and attaching a file. It’s also helpful if we spot a bug in our product, and want to show it to our engineering team in a quick and organized manner.
We rely on DocuSign to electronically sign contracts every day. It streamlines the sales cycle while creating efficiency from the integrations and human resources sides as well. It saves time (and trees) while ensuring we’re all on the same page.
Our team uses DropBox to manage all our video, photo, and branding assets. It makes it easier to store, share, and collaborate with each other securely and efficiently.
5. Google Drive
Google Drive might be the Rebrandly team’s most used productivity app. We move fast, and Google Drive lets us create, share, and edit documents, spreadsheets, and presentations seamlessly.
From our community:
“Google Drive makes it extremely easy to share an collaborate with others” – Ash Matthews of Smart Boy Studios
Loom is beneficial to our team to train new members on how to use different parts of our product, as well as for diagnosing any issues within the product to notify our engineering team.
Our team is located all over the world, from Rome and San Diego. We rely on many tools to stay in touch and increase our cohesive productivity. We use Skype to have meetings with our teammates, message them about projects we’re working on together, and ask each other questions. Since we are so international, Skype is also helpful for making phone calls to partners and prospective clients abroad.
Slack is amazing for teams. We use slack and its many integrations to communicate internally, communicate with external vendors, and receive alerts about our product. We have channels dedicated to each team, with separate purposes, some for general product news, for having some chats among colleagues, and some act as direct feeds from our product and customers. This keeps us all on the same page, no matter what department or country we work in.
From our community:
“Slack, because nobody likes 1,000 emails daily from their colleagues “- Iva Divic of StoryChief
“My team and I have used Slack for the past two years, and we’ve drastically reduced our time on email back and forth. We were using Google Chat tools which got extremely confusing as we switched the conversation between clients. Slack made processes and projects clear and improved productivity.” – Nora Leary of Launchway Media
“We use Slack to communicate quick, short messages or conversations with co-workers. We have set up different “groups” of people based on a specific project or team. As most of us work remotely, this tool helps us stay in communication with each other, and on client tasks and projects no matter where we are located.” – Sarah Snider of SEO.com
It seems simple, but Spectacle is a productivity app that allows you to divide your screen with simple keyboard shortcuts. This is helpful and saves time if you’re working without a second monitor, or toggling between multiple windows.
Well, do you think I’m not going to talk about Rebrandly in this article?! As they say, be your own best advocate 😉
Rebrandly saves teams of all sizes time every day through its well-optimized link management system. Rebrandly is the leader in link branding, and it provides the easiest way to create, measure, and manage short URL’s with a custom domain name. Our URL shortener has many features that save time – the ability to create various workspaces (perfect for teams working remotely, or through agency’s,) the option to edit the destination of the URL even after the link is live (super helpful on social media,) and track links through our built-in UTM builder and advanced tracking analytics. We’re also integrated with tools like Slack, Facebook, Buffer, and Zendesk to name a few.
From our community:
“Branded links give my leads and clients confidence to click on links since my brand name is in the link, as opposed to sharing generic links. It also creates a cohesive look for all of my links and makes them easy to remember. The ability to change the link destination is immensely helpful and is what initially interested me about Rebrandly. I can update the link without worrying about updating my website, blog posts, and email templates.” – Tammy Howell of Tammy Howell Photography
Best Productivity Apps in 2019 From Our Community
Here are the top picks from the Rebrandly Community.
Note: If you see a 🌟 next to an app suggested by someone in our community, that means it’s also a productivity app that we use and love!
Design anything, publish anywhere
“Canva, because it’s amazingly simple and it makes me feel like a graphic designer.” – Iva Divic of StoryChief
Your pipeline on autopilot
” I love Streak as both project management and CRM tracking software for my small business in career consulting/resume writing. In fact, I love Streak so much that I convinced my husband to start using it for his local deck restoration business. Streak integrates with Gmail which is the primary point of contact for all of my prospects and clients. I’m able to easily create and organize tasks, track clients, even set automated emails for future delivery dates. It’s helped me get organized and the best part, the free version is very capable and the paid versions are super affordable” – Candace Barr of Strategic Resume Specialists
Make more time for the work that matters most
“I work with a lot of clients at the same time and have tried and tested many different project management tools over the years like Trello, BaseCamp, Monday, etc. and have so far found Asana to be the perfect balance of simplicity and flexibility. I now use Asana to keep checklists and templates for all of the work I do, occasionally I also use it to collaborate with colleagues and clients and also as a bookmarking tool to log any ideas, articles and other sources of information I need to save for later so everything is all in one place. Instead of using a handful of different tools and services I only need one and that’s Asana. Creating repeatable systems is one of the essential ingredient for any business and with a project management tool you can easily create templates and checklists you can use over and over for different clients to streamline your process.” – David Alexander of Mazepress
Working together, beautifully
“Teamwork keeps our entire company connected and on track.” -Laura LoPresti of Automaton
Organize life, then go enjoy it
If you’re one of the millions out there who struggle to stay organized and be on top of deadlines, look no further than Todoist to solve all of your problems. It’s the perfect tool to help you keep track of everything you have to do and when you have to do it so that you can be as productive as possible. It will help you prioritize your “to do list” items and look ahead to future weeks so that you can plan strategically. Plus, Todoist will help you monitor your progress so that you are motivated to keep going. – Nate Masterson of Maple Holistic’s
This app allows me to schedule times for me to complete my to-do list items and sends me desktop notifications when they are due! It has mobile too so I can schedule to-dos even when I’m away from my computer. – Emily Clifford of Fueled
The end to end campaign and integration tool
“Atomatest allows us to automate the testing our campaigns and marketing automation stack to ensure everything is working as it should be.”- Laura LoPresti of Automaton
Work your way
“Hive, because we need a bird’s eye view to keep up with the tasks and projects of the entire team, including my own schedule.”- Iva Divic of StoryChief
The productivity platform. Create, plan, and organize everything.
“ClickUp helps me streamline all my projects, attachments, communications, assignments, progress, all in one place. Specifically, for our Giving Tuesday campaign, I created a strategy, kept on top of deadlines, and ClickUp helped facilitate that so much that I saved time to do thorough research on features and new things I could try for our campaign — it was a huge success, 2 years ago we made $1,500 on Giving Tuesday, this past year we made over $20,000.” – Osmir Diaz of the Technology Access Foundation
Create and publish interactive articles across multiple platforms with one click
“StoryChief is such an easy-to-use tool that saves tons of time for us marketers. I can collaborate in one centralized dashboard with colleagues and guest writers, and once the story is ready, select the channels where I want to share it and distribute it with just one click!” – Iva Divic of StoryChief
Work more collaboratively
“I have been using Trello since last year and I’ve seen tremendous improvement in my productivity ever since. It is an easy to use task manager which helps me stay organized and collaborate with my team on different projects.. Every morning, I create a list of all my tasks to be done on the Trello board, prioritize them and keep checking my progress throughout the day. Moreover, I use a shared Trello board with my team which helps us in keeping track of all the projects everyone is working on. We can easily comment and share files on Trello which helps in getting rid of a lot of back-and-forth emails. This keeps everything streamlined and helps us to stay on top of things.” – Hamma Amjad of Gigworker
Connect your apps and automate workflows
“Zapier allows every form, social media, survey, email, data, information, anything, immediately reroute to one place, and alert me when necessary.” – Osmir Diaz of the Technology Access Foundation
The all in one collaboration platform
“One of my most loved tools for projects and collaboration is Airtable. Its uses are truly infinite, I can always find a template for what I’m looking to organize and collect information on, and my assistant and marketing team can collaborate seamlessly. Airtable is truly groundbreaking in its versatility in my daily life.” -Lily Maley of Visme
Marketing, sales, and service software that helps your business grow
“As we’re a company with a global audience, our online presence is of the utmost importance for the success of our business. We’ve done a pretty good with that and here HubSpot has been a tremendous help. It makes it easy for us to do all kinds of cool things without having to spend time working on “the tech”. – Jesse Nieminen of Viima
Effortless email and calendar
“It’s quite a boring answer but time management is crucial for being able to get things done and Outlook is still the best tool I know for the job. Plus, a lot of my work gets done via email so I simply do spend a lot of time using it.” – Jesse Nieminen of Viima
Make more innovation happen
“I’m certainly biased here, but the simple truth is that for a company to succeed, it needs to find ways to get better and what better way to do that than to systematically collect ideas from the people that matter the most for your business: your employees and customers. Viima makes the whole process easy and effortless.” – Jesse Nieminen of Viima
The personal dashboard
“My favorite and most used tool in terms of my own productivity throughout the day would have to be the Momentum Chrome extension. This tool replaces the default chrome tab with a different dashboard of a regularly changing background image of a beautiful landscape, a personalized good morning/afternoon/evening message, and, most importantly, a to-do list. For me, I have always found it intensely satisfying to cross jobs off a to-do list, and Momentum allows you to do this by ticking off those jobs you have done and viewing those you still need to complete. Having it right there and easily accessible gives you no excuse to miss out or forget about certain tasks.” – Katherine Rowland of YourParkingSpace
Meditation made simple
“Headspace, because productivity comes from my own peace of mind first.” – Iva Divic of StoryChief
All in one marketing toolkit
“This tool helps me run site audits, expedites SERP and keyword research, and also allows me to audit backlinks! Its a dream marketing tool.” – Emily Clifford of Fueled
Want to know what happens after you click send?
“I use this tool to run large drip and email marketing campaigns. I can upload thousands of emails at a time and schedule optimal times for my email blasts/followups.” – Emily Clifford of Fueled
“This text expander is great. I write the same response so many times a day, I create shortcuts to expand text whenever I need it. It saves my life when I need to handle responses to large email campaigns.” – Emily Clifford of Fueled
Tasks, reminders, and to-do lists
“My top to-do app of all time! It’s user-friendly and I can easily control and wipe task lists as well as set reminders. Linking to iCloud is just fantastic, this helps me to be productive from any place in the world!” -Rune Sovndahl of Fantastic Services
Feel organized without the effort
In my opinion, the best thing since the invention of the wheel for entrepreneurs. The app helps me manage my daily schedule, to-do lists, projects, contacts, business trips – everything. I can easily say that this is the most used app on my phone. – Rune Sovndahl of Fantastic Services
From our Partners
Troop Messenger is a comprehensive instant messaging app for businesses both big and small, making it easier for your teams to communicate productively. Being a powerful and feature-rich business chat application, it enables real-time work routines to happen within a single interface that doesn’t require any training to use.
ProofHub is the smartest way to collaborate and manage projects. Bring your remote or in-house teams together to move forward with projects effortlessly.
They have a whole host of features to help your team collaborate seamlessly, like group chat, proof and review files for collaborative feedback, notes to organize thoughts and ideas, workflows and boards, and many more.
Venngage is a leading graphic design platform. It helps you create infographics, presentations and other visual designs easily with thousands of customizable templates, charts, icons, and design elements. With a few clicks, anyone can create beautiful visuals for their business, organization or even school. Venngage is free to use and has both a Premium & Business version with additional features.
Hubstaff Tasks is a visual, agile project management solution that uses visual project boards and sprints to help teams manage tasks and stay on track. With Hubstaff Tasks, you can keep everyone updated on progress with checklists, due dates, and by tagging or assigning tasks. Move tasks from one phase to another with just a click, build custom workflows, and complete projects with efficiency using focused sprints.
Calendar.com is an online meeting scheduling & shared calendar app. With Calendar, you can schedule meetings, create events, and always know what’s coming up. Calendar also uses artificial intelligence and machine learning to develop a unique experience that’s tailored to you.
Hopefully, this list of productivity apps and reviews from our team and our community brought you some value and advice. As mentioned at the start of the article, if you’d like to add your favorite tool to our list, we’d love to hear from you in the comments or by reaching out directly to email@example.com
For your convenience, the best productivity apps 2019 mentioned in this article are listed below.
- Google Drive
- Troop Messenger
- Hubstaff Tasks
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